Patients book at midnight. Your front desk is asleep. Our AI scheduling system fills your chairs 24/7 — syncing directly with your dental software, no phone tag required.
A patient wants to book a cleaning. They call during lunch — your line is busy. They try again at 6pm — you're closed. They go online — no booking option. They text — no one responds.
So they book with the dentist down the street who made it easy.
Your front desk spends hours per day on scheduling calls that could be automated. Meanwhile, after-hours booking requests — nearly 30% of all appointment demand — go completely uncaptured.
0%
Of booking requests happen outside business hours
0%
Average no-show rate for dental appointments
0hrs
Per week your front desk spends on scheduling calls
The Solution
AI that books while you sleep.
Byltrex builds an AI-powered scheduling system that connects directly to your practice management software. Patients book via phone, text, or web — at any hour — and the appointment lands in your calendar instantly.
The AI knows your providers, your operatories, your scheduling rules. It matches patients to the right appointment type, checks real-time availability, confirms the booking, and sends automated reminders that cut no-shows by 35–50%.
Your front desk stops playing phone tag and starts focusing on in-chair patients. Every booking request gets handled. Every chair stays filled.
What it does
Scheduling on autopilot.
01
24/7 Self-Booking
Patients schedule via phone, text, or web at any hour. No hold music, no callbacks, no waiting until Monday morning.
02
Real-Time PMS Sync
Direct integration with Dentrix, Eaglesoft, Open Dental, and Curve. Bookings land in your schedule instantly — zero double entries.
03
Smart Matching
AI asks qualifying questions to match patients to the right appointment type, provider, and operatory — following your exact scheduling rules.
04
SMS Confirmations & Reminders
Automated booking confirmations, 48-hour reminders, and day-of alerts. Patients can confirm, reschedule, or cancel via text.
05
Waitlist Backfill
When a patient cancels, the AI automatically reaches out to waitlisted patients and fills the slot — keeping your schedule at capacity.
06
Booking Analytics
Track booking volume, conversion rates, no-show rates, and peak scheduling hours in a real-time dashboard built for practice owners.
07
New Patient Intake
Collects insurance info, medical history forms, and consent docs before the appointment — so patients arrive ready for care.
08
Multi-Channel Access
Phone, text, web widget, social media DMs — patients book wherever they are. Every channel funnels into one unified schedule.
How it works
Live in 5–7 days flat.
From discovery to fully automated booking — a tight, four-step engineering sprint.
01 —
Discovery
Day 1 · 45 min
We map your providers, operatories, appointment types, scheduling rules, and peak-hour patterns to build the booking logic.
02 —
Build & Integrate
Days 2–5 · Engineering
We connect to your PMS, configure the AI scheduler, set up SMS flows, and stress-test against hundreds of booking scenarios.
03 —
Launch
Days 6–7 · Rollout
Go live across all channels. We monitor every booking for the first 72 hours and fine-tune the system in real time.
04 —
Optimize
Ongoing
Monthly reviews to improve booking conversion, reduce no-shows further, and expand scheduling capabilities as your practice grows.
Client Results · Dental
Real outcomes. Real practices.
★★★★★
"Before Byltrex, we were losing after-hours bookings and drowning in scheduling calls. Now patients book themselves 24/7, no-shows dropped by 40%, and my front desk finally has time to breathe."
DR. RACHEL KIM
Owner, Parkview Family Dental — Denver, CO
Frequently Asked
Questions about automated booking.
How does automated appointment booking work? +
An AI scheduling system connects to your practice management software and allows patients to book via phone, text, or web — 24/7. The AI checks real-time availability, matches patients to the right appointment type and provider, confirms the booking, and sends automated reminders. No manual scheduling required.
Does it integrate with Dentrix, Open Dental, or Eaglesoft? +
Yes. We integrate with Dentrix, Open Dental, Eaglesoft, Curve Dental, and any PMS with an API or calendar handoff. Bookings sync in real time — no double entries, no manual transfers.
Can patients book after hours? +
Absolutely. The AI booking system operates 24/7/365. Patients can schedule at midnight, on weekends, or during holidays. No more lost bookings because the office was closed.
Does automated booking reduce no-shows? +
Yes. Automated confirmation texts, email reminders, and day-of alerts reduce no-shows by 35–50% on average. Patients can also reschedule instantly through the same system, keeping your chairs filled.
Will it book the right appointment type? +
Yes. The AI asks qualifying questions to match patients with the correct appointment type — whether it's a new patient exam, cleaning, emergency visit, cosmetic consultation, or follow-up. It follows your scheduling rules and provider preferences exactly.
How fast is setup? +
Most clinics are live within 5–7 business days. We handle PMS integration, configure your scheduling rules, train the AI on your services and providers, and test everything before launch.
Fill Every Chair
Booking on autopilot.
See how automated scheduling can fill your chairs 24/7 without adding staff or playing phone tag.